Full Event Management by ESC Group
ESC Group offers comprehensive congress and event management services, from strategic planning to seamless execution. Our expertise in structuring and managing high-impact events ensures your congress stands out, strategically timed and positioned to attract the ideal audience. Here’s how we support every stage:
Event Structuring and Scheduling
Our team provides expert guidance on positioning and timing your congress to maximize attendance and avoid overlap with similar events. We create detailed budgets that include income forecasts and expenditure estimates, ensuring financial transparency and viability. We handle full event planning subject to society approval, ensuring that every aspect aligns with your objectives.
Risk Management and Stakeholder Coordination
We manage financial risks, resolve potential conflicts of interest, and streamline interactions with various committees and stakeholders. With detailed scheduling, we produce task lists and deadlines, tracking progress to keep all parties informed and engaged.
Commercial and Sponsorship Management
ESC Group manages sponsor outreach and exhibitor engagement, creating appealing sponsorship packages that include booth space, advertising, and custom promotional options. Our team secures commercial partnerships to boost event visibility and impact.
Site Selection and Venue Logistics
We conduct thorough site research and organize visits, evaluating venues based on accessibility, value, aesthetics, and ambiance. Our team provides detailed reports and recommendations, ensuring the best fit for your congress and related activities. Venue logistics are seamlessly managed, from exhibitor inspections to coordinating service providers, including registration, audio-visual needs, catering, and security.
Contract Negotiation
ESC Group negotiates contracts with service providers, ensuring favorable terms that align with your event’s goals and budget.
Exhibition and Sponsorship Packages
We develop customized sponsorship packages, featuring a CAD floor plan layout for exhibition space. Sponsors and exhibitors benefit from a range of options for maximizing their visibility and engagement.
Marketing and Promotion
Our marketing services include graphic design for congress branding, media liaison, and a full e-marketing campaign, incorporating event registration, accommodation details, and website maintenance. We promote the event through strategic advertising, networking, and public relations to ensure maximum reach.
Finance and Administration
ESC Group manages all aspects of finance and administration, from budgeting and financial reporting to delegate registration (both online and onsite). We handle accommodation and travel bookings, communication support, and reimbursement processes, simplifying the attendee experience.
Scientific and Program Support
Our team coordinates the scientific program, manages abstract submissions, and oversees online review processes. We handle social event planning, satellite events, and speaker support, ensuring that every aspect of your congress reflects high standards.
With ESC Group, your congress will be managed with precision, allowing you to focus on delivering meaningful content to your attendees.
